Corporate Social Responsibility
The Company has a Code of Ethics and Business Conduct which provides a general statement of the expectations of the Company regarding the ethical standards to which each employee (including officers) should adhere while acting on behalf of the Company. Each employee is expected to read and become familiar with the ethical standards described in the Code.
There have been no issues raised under this Code in the year.
There were no health and safety enforcement actions at any of the Company's locations during the year ended 30 September 2013.
The Company's policy regards the health, safety and welfare of all employees as a matter of prime importance and serves as the basis for the Company owing a duty of care under law and as a matter of best practice to protect its employees and others from harm arising from work activities. The Company has a written policy on health and safety which is comprised of the following elements: statement of the Company's commitment to health and safety and detailing how safety will be managed; details of where responsibilities are allocated and how employees fit into the overall safety management system; and details of how specific activities and functions are managed. The last element includes risk assessments, fire safety, first aid, incident and accident reporting, electrical safety, work equipment, hazardous substances and manual handling. Information, instruction and training on health and safety are provided across the Company.
The Company's global web-based system procured for quality management system applications has, over the last year, been expanded to also accommodate the Company's health and safety policies and procedures. This system allows instant access to the Company's internal policies and procedures by any employee of the Company. It is the Company's intention to continue to expand the use of this global web-based system in other areas of health and safety applications.
The Company is compliant with medical device directive 2007/47/EC with respect to ISO 13485 and CE marking of its products. This is with particular reference to the requirement relating to risks associated with substances leaking from medical devices. The Company has declared that none of its devices contain di(2-ethylhexyl)phthalate at levels equal to or greater than 0.1% by mass and that no raw materials containing or derived from bisphenol A are in contact with the patient.
The Board has acknowledged and accepted its responsibility for health and safety across the Group. The CEO has overall responsibility for ensuring that line management is responsible for the day to day management of health and safety. The Board receives regular updates on health and safety which enables the Directors to assess and review the effectiveness of the health and safety policy throughout the financial year.
It is a requirement of the Company's Code of Ethics that the Company and its employees are committed to conducting its activities in full compliance with all applicable environmental laws.
There was no environmental enforcement action at any of the Company's locations during the financial year ended 30 September 2013.
The Company makes available to its customers medical retinal imaging devices that are designed to ensure at a very minimum that they comply with applicable laws, regulations and industry standards in each of the country markets in which it operates. These devices by design have a minimal impact on the environment.
The Company engages in the continual development of a range of packing materials that are suitable for multi-trip use. The Company is further rationalising and minimising the number of material movements both internally and externally by developing the US distribution service centre as a manufacturing hub in addition to its repair capabilities. This is part of a Six Sigma lean strategy which is expected to deliver several benefits, including a positive environmental impact. This strategy will necessarily involve the supply chain. Additionally, the Company's newest desktop retinal imaging device uses less packaging, less power and has simpler installation requirements, which together results in a greener environmental outcome.
The Company undertakes to recycle its paper, plastics, metal and personal computers and mobile telephones. Medical devices will have to comply with the RoHS directive as from 2014. The redesign of certain electronics to be "lead free" is well underway with suppliers validating these new processes. The Directors' report contains disclosures relating to the Company's carbon emissions.
Under an approved producer compliance scheme, the Company is meeting the Waste Electrical Electronic Equipment (WEEE) Regulations.
The Company is an equal opportunities employer. This means that it is Company policy that no individual or group of individuals experiences discrimination, harassment or victimisation on any grounds. The Company is committed to a policy of providing equal opportunities to all persons. This underpins and guides all aspects of employment, including recruitment and promotion, and provides encouragement to employees at all levels to act fairly and to prevent discrimination on any ground, including but not limited to age, gender, race, marital status, sexual orientation, religion or disability.
Company policies for recruitment, training, career development and promotion of employees are open, fair and inclusive in their approach. The Company recognises the need to develop and regularly review employment policies and procedures to ensure that recruitment, training and development, promotion and compensation decisions are made on the basis of competency, performance, ability and potential. The Company seeks to facilitate a culture that enables employees to successfully balance professional and personal requirements and commitments. We believe that this helps recruit and retain skilled and motivated employees.
We expect all of our employees to be treated and to treat others with respect. We strive to provide a working environment free from harassment, intimidation, or discrimination in any form, which may affect the dignity of the individual.
We recognise that an effective equal opportunities policy will help all staff to develop to their full potential, which is clearly in the best interests of both our staff and our business. We work to ensure that we not only observe the relevant regulations, but to the best of our ability, provide genuine equality of opportunity.
We further recognise the benefits of employing individuals from a range of backgrounds as this creates a workforce with creativity and diversity. We value the wealth of experience within the communities in which we operate and aspire to have a workforce that reflects this.
Consistent with the Optos belief that each employee should be treated with respect and dignity, Optos is committed to providing a work environment that is free of discrimination. In keeping with this commitment, we maintain a strict policy prohibiting unlawful harassment regarding any characteristics protected by the anti-discrimination laws including, but not limited to: age, citizenship status, colour, disability, marital status, national origin, race, religion, gender and sexual preference. This policy applies to all Company agents and employees. Furthermore, it prohibits harassment or sexual harassment in any form, including verbal, physical and visual harassment. Our Harassment and Discrimination Policy is communicated to all employees.
The Company believes that building and maintaining vibrant, healthy communities is a shared responsibility and is committed to doing its part. Employees are encouraged to engage with and make a difference in the communities where they live and work and the Company supported employees and partnered with customers and organisations in a number of worthy causes and initiatives to give back and make that important difference. Many employees contributed independently of the Company to support their colleagues in their charitable endeavours.
The Company continues to maintain an informal giving programme that provides modest financial support to encourage the community spirit of its employees. It is about looking for opportunities to empower and collaborate with employees and the community through charitable work, not-for-profits, professional organisations, schools and others. It is also about being proactive to promote and address issues that matter to stakeholders. The Company does not make donations to political parties or bodies.
Optos recognises that it has a corporate responsibility to respect human rights and that we must act to avoid infringing the rights of others. The Board believes that the Company's employment practices, its manufacturing and other working environments and the Code of Business Conduct, which governs relations with suppliers, avoids any adverse impact on the human rights of our employees or suppliers. Furthermore we do not have any employees or manufacturing operations in countries that may be considered to have human rights issues.
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20 - Feb - 2014AGM
Optos plcQueensferry HouseCarnegie CampusEnterprise WayDunfermlineScotland KY11 8GRUK
+44 (0) 1383 843 300+44 (0) 1383 843 337
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